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Emails and Notifications for Audit Manager
Who is this article for?Users who want to know more about the notification triggers.
Audit Administrator (AUDADM) permissions are required.
Some events will generate an automated email that will be sent to relevant Users. This article contains a complete list of emails and notifications triggered by the system.
1. Emails and Notifications
| Trigger | Received by | Email Message |
|---|---|---|
| New Audit Scheduled |
Audit Team |
Audit : <Audit ID> <Audit Name> Has been scheduled to start on <Audit Start Date> Audit Type: <Audit Type> Scope: <Scope> Please see your Scheduled Audits for further details. <Site URL> DO NOT reply to this email. This email was generated from site: <Company Name> |
| Audit Status: Ongoing | Audit Team |
Audit : <Audit ID> <Audit Title> Audit Type: <Audit Type> Scope: <Scope> <Site URL> DO NOT reply to this email. This email was generated from site: <Company Name> |
| Audit Section Assigned | Audit Team |
Audit: <Audit ID> - <Audit Title> has had a checklist section assigned to an auditor Start Date: <Start Date> Checklist Title: <Checklist Title> <Site URL> DO NOT reply to this email. This email was generated from site: <Company Name> |
| Audit Released | Audit Team |
Audit : <Audit ID> <Audit Title> Has been scheduled to start on <Start Date> Audit Type: <Audit Type> Scope: <Scope> <Site URL> DO NOT reply to this email. This email was generated from site: <Company Name> |
| Checklist Section Assigned | Audit Team |
Audit: <Audit ID> : <Audit Title> has had a checklist section assigned to an auditor Start Date: <Start Date> Checklist Title: <Checklist Title> <Site URL> DO NOT reply to this email. This email was generated from site: <Company Name> |
| 24 Hours Prior to Scheduled Audit | Audit Team |
The following audits are scheduled to start tomorrow <Audit ID> : <Audit Title> <Site URL> DO NOT reply to this email. This email was generated from site: <Company Name> |
| Checklist Mandated | Audit Section Owners |
<Audit ID> : Mandated Checklist <Audit Title> Has been scheduled to start on <Start Date> Audit Type: <Audit Type> Scope: <Scope> <Site URL> DO NOT reply to this email. This email was generated from site: <Company Name> |
| Mandated Checklist Assigned | Audit Section Owners |
Audit: <Audit ID> - Mandated Checklist <Audit Title> has a checklist section assigned to an auditor Checklist Title: <Checklist Title> <Site URL> DO NOT reply to this email. This email was generated from site: <Company Name> |
| Mandated Checklist Ready for Completion | Audit Section Owners |
Audit: <Audit ID> - Mandated Checklist <Audit Title> has a checklist ready for completion. Start Date: <Start Date> Checklist Title: <Checklist Title> <Site URL> DO NOT reply to this email. This email was generated from site: <Company Name> |
| Questionnaire Ready To Be Submitted | Audit Owner |
Audit: <Audit ID> - Mandated Checklist <Audit Title> has a questionnaire ready to be submitted. Start Date: <Start Date> <Site URL> DO NOT reply to this email. This email was generated from site: <Company Name> |
| Action Issued | Action Owner |
Audit <Audit ID> : <Audit Title> Finding <FindingID>: <Finding Title> Action: <Action title> - Issued on <Issue Date> - due for completion by <Target Date> Please complete this Action from your EQMS To Do List DO NOT reply to this email <Site URL> |
| Action Completed | Audit Owner |
|
Emails regarding the Audit Schedule should also include an .ICS file for you to be able to add the event to your email client calendar.